Canadian Police Information Centre Check
Reliability Screening Solutions Inc. is an industry leader in the field of personnel background screening. Our experience and contacts combine to give employers peace of mind that their staff will be up to the task and without blemish. In Canada, name-based criminal record checks are often conducted for employment, volunteering, and various licensing or certification processes. These checks are typically processed through local police agencies or accredited private companies that have access to the Canadian Police Information Centre (CPIC) database. The information disclosed usually includes criminal convictions, pending charges, as well as some non-conviction information under certain circumstances.
We Are accredited by the RCMP to submit electronic
fingerprints to CCRTIS in support of criminal record checks.
The Canadian Police Information Centre provides Canadian background checks that do not use fingerprints as the search mechanism. Instead, Criminal Record Check checks search for any individuals with convictions that match the applicant’s name and date of birth.
There are two types of Criminal Record Check check: standard and premium. Standard Criminal Record Check checks only search for convictions. Criminal Record and Judicial Matters Check checks search for convictions, while also searching for pending and/or withdrawn charges, and additional non-conviction data.
The Canadian Police Information Center Database contains information associated with individuals who:
– Have a criminal record for any Criminal Code or Federal Statute offence
– Have been judged not criminally responsible for an offence because of mental disorder
– Have Federal and/or Provincial charges pending
– Are currently on probation of subject to a Prohibition Order
Who needs a Criminal Record Check
The Canadian Criminal Record Check check is intended for individuals who are involved as a volunteer, employee, or involved in situations where a basic Criminal Record Check is requested. It is important to note that Criminal Record Check checks are not intended for individuals who are seeking volunteer and/or employment with vulnerable systems.
Name-based criminal record checks are faster to perform than fingerprint-based criminal record checks, however they are less thorough. Legal name changes, spelling differences, use of nicknames and some people having the same name can lead to difficulties ensuring the most accurate background checks.
If you are not currently residing in Canada, no problem! Reliability Screening can help process your Criminal Record Check check with industry-leading turnaround times and customer service. No matter where you are on the planet, our trusted experts will help guide you through the process and ensure you get your results as quickly as possible.
If you need a Criminal Record Check criminal record check, or are unsure which type of check you need, contact Reliability Screening today!
Frequently Asked Questions
While it’s true that in many cases a Criminal Record Check check is all you need, it’s best to make sure before ordering this check. One key difference is that the Criminal Record Check check uses CCRTIS and the National Repository of Criminal Records to see whether anything comes up under your name and date of birth – but does NOT use fingerprints.
If you require a background check that uses fingerprints, it’s the RCMP Certified check that you want. We’re happy to discuss your circumstances with you to determine which check is right for you.
Because it doesn’t use fingerprints, the Criminal Record Check check is the fastest criminal background check in Canada. This process uses your name and date of birth to see whether there are any criminal records or charges pending.
It is acceptable for many circumstances, especially for employment screening – and that fast response can make a big difference in getting hired.
The premium Criminal Record Check check is a more thorough background check. It includes charges before the courts, warrants and discharges.
Even if you are living abroad, you can still get your Criminal Record Check. The RCMP does not directly process criminal record checks for individuals residing abroad. Individuals looking to receive a Criminal Record Check check from outside Canada must contact an accredited company such as Reliability Screening to have their record check processed.
In Ontario, there are generally three levels of police checks:
- Criminal Record Check (CRC): The most basic check that involves a search for criminal convictions. This level is often adequate for positions that are not working closely with vulnerable populations.
- Criminal Record and Judicial Matters Check (CRJMC): This is an enhanced check that includes not only criminal convictions but also pending charges and some judicial orders. This type of check is more common for jobs where a more thorough background verification is required.
- Vulnerable Sector Check (VSC): This is the most comprehensive check, generally required for individuals who will be working with vulnerable populations, such as children, seniors, or individuals with disabilities. It includes all the information from a CRJMC and checks for any record suspensions (formerly known as pardons) for sexual offenses.
Employers usually state which level of check is required for a specific job. The applicant generally has to be a resident of the municipality where they apply for the check. They must provide consent and may need to appear in person.
In Quebec, the process is somewhat similar but with terminological differences. For example:
- Verification of Judicial Record: This is akin to a Criminal Record Check and provides information on any criminal convictions where a pardon has not been granted.
- Extended Judicial Record Verification: More detailed than a simple verification, it may include additional non-conviction information depending on the purpose of the check.
- PLUMITIF: Unlike other provinces, Quebec offers what is called a PLUMITIF, which is a record of court decisions. However, interpreting a PLUMITIF accurately usually requires specialized knowledge.
A Criminal Record and Judicial Matters Check (CRJMC) is a specialized type of background screening that offers an enhanced level of scrutiny beyond a basic criminal record check. In a landscape where transparency, safety, and regulatory compliance are paramount, a CRJMC serves as an essential tool for employers, organizations, and regulatory bodies to make informed decisions.
A CRJMC will disclose any criminal convictions where a pardon has not been granted. This encompasses a wide range of offenses, including but not limited to theft, assault, and more severe crimes.
Pending Charges and Arrests
Unlike a basic criminal record check, a CRJMC will include information about any pending charges and arrests. This data is particularly useful for organizations that need a more complete picture of an applicant’s legal status.
In addition to convictions and pending matters, a CRJMC includes judicial orders such as peace bonds, probation, and prohibition orders. This information can be crucial when assessing a candidate’s eligibility for certain roles, especially those involving trust or the care of vulnerable populations.
Absolute and Conditional Discharges
CRJMCs will typically include absolute discharges for one year and conditional discharges for three years, providing a broader scope of an individual’s interactions with the legal system.
Enhanced Risk Management
A CRJMC allows your organization to take proactive steps in risk management by comprehensively assessing the backgrounds of potential employees or associates.
For industries where regulatory requirements mandate in-depth background checks—such as healthcare, childcare, or government contracting—a CRJMC fulfills, and often exceeds, compliance standards.
Trust and Integrity
By employing a rigorous background screening process, your organization underscores its commitment to trust, integrity, and public safety, thereby enhancing its reputation and credibility.
At RSSI, we understand that handling sensitive personal information requires the utmost caution. We adhere to stringent security protocols, leveraging state-of-the-art encryption technologies to ensure data privacy and integrity. Rest assured, your CRJMC process with us is confidential, secure, and compliant with Canadian data protection laws.
Search and Reporting Methodology
Our role in the CRJMC process is to conduct a thorough search based on the information provided, typically including full name and date of birth. Post-search, we categorize individuals into one of two tiers:
- Clear: No judicial matters were found under the name and details given. This suggests that the individual has a clean background according to the scope of CRJMC.
- Further Verification Required: Our search has found records that necessitate a more exhaustive, usually fingerprint-based, verification.
Limitations and Ethical Considerations
It’s important to understand that the name-based CRJMCs we offer are an initial step in background verification. While highly informative and reliable for most use-cases, these checks are not definitive due to the limitations of name-based searches. As a responsible agency, we do not provide detailed reports from name-based CRJMCs to mitigate the risk of disclosing incorrect information. Our service aims to indicate whether a deeper level of scrutiny is advised.
Confidentiality and Data Security
We adhere to stringent protocols for handling sensitive data, ensuring its confidentiality and security. The results of our CRJMC are communicated in a manner that upholds the privacy and integrity of all parties involved, fully compliant with Canadian privacy laws.
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